Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 . In addition, the University may not support travel to countries based on information from the CDC regarding outbreaks of infectious disease. Policies, University of Arkansas Invoice Payment Site, Business Justification for Meals and Entertainment Form, https://www.concursolutions.com/registration/register_form.asp?regcode=UARK1234, one traveler cannot pay for another traveler's expenses, Join the Travel Office Staff on Thursday, October 22, 2020, at 9 a.m. for open office TAs, processing TRPOs, auditing and updating TCards, processing travel related contracts, Departing City. Administrative Travel Card Travel Office Staff. If you are granted that approval, you will Business Services. All Trainings are held in Administration Building Room 321. Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 .Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of … After you return from travel, you must submit the Conference/Workshop Travel Grant Documentation in order to receive your funding. If students/guests were given a per-diem amount of money for food, etc. will not be incurring travel expenses. Travel Office Staff. Advance Request . 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 that way and cannot be emailed to us. receive a letter from her specifying that approval and the time frame it applies to. the business dates/destinations to compare to the flight purchased. Nathan Martinez. Our office receives hundreds of claims every day, and we are working as quickly as If you selecting a departing airport you normally depart from, within your profile that airport will be displayed. 2. Travel Details: Step Three: Booking Travel for an Employee If you have been setup as a Travel Arranger for a traveler, you will have access to book travel on their behalf, and also to update their profile as necessary. The comparison Travel Details: The Arkansas Office of State Procurement has a mandatory rental car contract to Enterprise Rental Car, National or Hertz. Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. Mileage. Email: registra@uark.edu. Departing City. By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). Although the Travel Office does not require meal receipts, your department may still require them to be submitted to your office. Attached TC saved as a single PDF and name TC ######, Attach TRPO as a single PDF and name TRPO #######, Admin TCard or Traveler TCard charge declines or limit raises, Status of Travel Claim/TRPO/TREQ/TA/Approvals (remember to attach a complete copy The online application is now available for Spring Travel Assistance. possible to process them! TRAVEL OFFICE UPDATE January 2020; updated March 2020. Yes, to another country. All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. Travel Details: travel) 3. › Url: https://travel.uark.edu/travel_process.php Go Now. a few things you can look into quickly to see what might be causing the delay: We also recommend you take the time to read through The Travel Process link on our webpage as it explains how all the moving parts of Travel fit together. Trip Total Expense Report Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Travel Office will also audit them. Has the Travel Claim along with detailed receipts for TCARD charges and/or credits been sent to Travel? University of Arkansas Human Resources works as a team to recruit, develop, and retain highly qualified diverse people by providing innovative solutions and excellent service to our campus and community. Katie Beth Nichols. A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. “In Process” is the first stage, the one creating the claim needs to submit the claim, “Submitted” is the second stage; the department’s target chain needs to approve the Select your Conference/Workshop Travel Grant application. mem085@uark.edu. Both claims related to the shared expense must be emailed directly to myself or Shavawn The employee in charge of the trip along the department head or other authorized agent must sign the claim. The compliance: Was a TA created for the traveler for whom the purchase was made? All members of the Travel Parking Registration. Anthony TravelPh: 479-595-0741 or Toll Free: 888-667-2955. If an assistant’s name was provided at the time of the self-registration, that name will already be displayed. If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. Group Trips may receive up to a 100% advance. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. › Url: https://travel.uark.edu/federal_funds_for_travel.php Go Now, › Url: https://travel.uark.edu/travelclaimcovid.php Go Now. Vicky Hartwell, GEAR 213 or email to hartwell@uark.edu or FAX: 479-575-5908. Faculty Travel Requests for 2020/21 _____ This is an unusual time with regard to requests for funds for faculty travel. then the claim is processed for payment. P 479-575-3351 F 479-575-8630 E-mail: math@uark.edu If the purpose Meals Lodging. If you have not yet registered for the online booking platform Concur, you can do Windows (32-bit Recommended) Mac; Uninstall Previous Versions. If you If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be returned to the Treasurer’s Office immediately after invoiced by the Treasurer’s Office. 4. TRAVEL OFFICE UPDATE December 2018; modified January 2020 . You have the option of adding additional arrangers, but you, Travel Details: 3. Please feel free to still schedule a virtual visit, or access our virtual experiences page.. If traveling internationally, complete all Phase 2 items in the HogsAbroad portal and forward post-acceptance email confirmation from STAB Office to cew003@uark.edu by April 1 for summer and fall; October 1 for Spring • Travel by part-time or visiting faculty members is unlikely to be funded. the status of a claim until it is at least a week past the date you mailed it. International Travel of Students, Faculty and Staff. Office of Admissions 232 Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701. Acceptable justification would include no vehicles from any of the three agencies available at the destination. Many times when If traveling with students and travel is approved, per FPP 332.4, remember to additionally: 1) complete a Notification of Student Travel Plans form prior to, Travel Details: Concur Booking Tool: Updating a Traveler’s Profile if you are the Travel Arranger Note: You must be setup as a Travel Arranger for an employee before you can book a trip on their behalf You can access the booking tool by either going directly to www.concursolutions.com or by going the Travel Office, Travel Details: University of Arkansas Travel Card Agreement for Employee . Travel Details: Means of Travel. Destination City Return Date. 8:00 a.m. - 5:00 p.m. To reach a study abroad staff member, you can call 479-575-7582 or use our live chat during normal business hours, or email studyabr@uark… This is also a great way to book a trip for a companion who may want to accompany you on a business trip, but will pay with a personal credit card. Please always note the T# on the receipt. Once at the home page at the top right of your screen you. npm002@uark.edu. Once you print your claim, close the window and scroll down to ‘Submit for Approval’ button. I will not use the TCard for non University of Arkansas related travel, unauthorized purchases, or for personal purchases. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. Airfare Car Rental. Cash. She will help guide The best way to communicate with the Travel Team so you can receive prompt responses is to email uatravel@uark.edu.All members of the Travel Services team monitor the uatravel@uark.edu email as well as personal emails and respond to phone calls throughout the day. bnmcglof@uark.edu. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867), › Url: https://travel.uark.edu/tcard/index.php Go Now. U of A International Students and Scholars; ... please drop off your I-20 at the ISS office and allow approximately 5 to 10 business days for it to be signed. Each of these entities has their own requirements and responsibilities. use the Tcard to pay for those costs. Department of History Old Main 416, University of Arkansas Fayetteville, AR 72701. all future emails, please send your email to only ONE email address. For a claim to move to ‘Paid’ the physical copy. Britney McGloflin. the Travel Office has received the complete documentation, the receipts are audited, Travel Details: A travel claim will be processed with all required receipts attached. the notice from Toya with the rest of the claim documentation. hours! of card privileges. If these purchases Travel Details: Traveling Using Federally Funded Grants. provide a copy of the original email you sent through tcdocs. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Destination City Return Date. Financial Resources. For more information, visit the University of Arkansas’ Office of Study Abroad and International Exchange. Parking Registration. The meal receipts ARE NOT to be sent to the Travel Office, UNLESS it is a group meal, or a meal which qualifies as a 'business meal' under the Official Function policy of the University. each individual must sign. Travel Details: A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. › Url: https://travel.uark.edu/_resources/documents/travelguide1.doc Go Now. All rights reserved | Email: [email protected]. If an assistant’s name was provided at the time of the self-, Travel Details: The Travel Office will be the final approval step before any financial commitment may occur; all documented approval must be attached to a Spend Authorization in Workday prior to travel. Workday Help Portal for Business Services, CLICK HERE FOR GENERAL UNIVERSITY RELATED UPDATES ON CORONAVIRUS (COVID-19), How to Setup Direct Deposit for Reimbursements, Master List Of All Major International Airline Coronavirus Change And Cancellation Travel . Taxi Miscellaneous Expenses. "Approved" is the next stage; after the Travel Claim has been "Approved" by the department, Figure 4 is the main menu presented to a University employee via our webBASIS system. There will also be a notification displayed to let you know when this itinerary MUST be ticketed. occur they are documented and can result in suspension of the card. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Submission: Please make sure you are submitting your claim in BASIS, Claim Status: an ‘Approved’ claim simply means that the claim has been approved for When processing the Travel Claim the PF6 (TrvTC) key is available if the traveler has charges. Smith. If you choose to walk your claims to our office Tylre Meeks. Graduate Student Travel Grant Application. You can complete the Travel Claim Checklist BEFORE you turn in the Travel Claim to It is the responsibility of every Cardholder to safeguard their card and card number against use by unauthorized individuals within or outside of the University. The Bumpers College International Programs Office encourages students to add depth to their education by engaging in international educational experiences, research and internships while working closely with … If you do not finalize and ticket this reservation prior to that, Travel Details: ASSISTANTS AND TRAVEL ARRANGERS: This is the area where you can assign those employees who have the ability of booking travel on your behalf. Travel Outside the United States. 4. Travel Details: The employee whose name appears on the Travel Card is authorized and responsible for all charges on the card. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu Are all receipts on 8 ½ x 11 paper (either taped or copied)? Email. This includes local conferences for which you The Office of the Registrar supports academic life at the University of Arkansas, including everything from class registration to graduation and beyond. Microsoft 365 is a full suite of productivity and collaboration tools, including Microsoft Office apps like Outlook, Word, Excel, PowerPoint and OneNote. possible. Fulbright College of Arts & Sciences 525 Old Main University of Arkansas Fayetteville, Arkansas 72701 479-575-4801 fulbright@uark.edu › Url: https://travel.uark.edu/faq_using_anthony_travel.docx Go Now. Author: › Url: https://travel.uark.edu/_resources/documents/processing_your_travel_claim_using_webbasis.pptx Go Now. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 We receive very large quantities Name * I will be traveling out of the US * Yes, home to Panama. A picture is provided of our electronic travel claim process by including snap shots of web pages, portions of pages, and even the 3270 terminal screens used by the Travel Office to pay a claim. so many questions, we wanted to take a moment to share with you the best way to communicate so at the following link: Travel Claims: There are a few things to keep in mind that will help speed the review Page one of two – both pages required. – As the University of Arkansas prepares for the start of its Spring 2021 semester, the campus community is encouraged to review the updated COVID-19 Response Guide before returning to campus. stapled together. The Travel Office strives to provide the highest level of customer service to the campus community. To check on the status of an Admin TCard receipt image code (N or Y). › Url: https://travel.uark.edu/travel_news.php Go Now, Travel Details: Travel Services. To book travel on behalf of another employee: 1. you in the process to gain that approval. Travel Details: Mandatory Car Rental Contract. You have been granted the privilege of having a University of Arkansas Travel Card (TCard). It is our intent to provide maximum flexibility between online/virtual conferences, which will comprise most of what consists of "travel" for now (funds for online/virtual conference registration fees, for example), and in-person Incidentals such as parking, The Travel Office works diligently to process all Travel Claims for the University Co-Director of Promotions. If you are not employed by the University, please email wechever@uark.edu. rather than mailing them, please turn them in at the front desk in ADMN 321 so that If the purpose is research, Academic Policy 1835.00 - Adhering to the University of Arkansas Overseas Travel Warning Policy.It is the responsibility of staff, faculty and sponsoring unit (e.g. Please remember The Office of Study Abroad & International Exchange has been conducting all business in a hybrid format since early-August. Required use if using an ADMN or Traveler . Travel . Maggie Martin. I will immediately return the TCard, and all receipts, to the cardholder. paid back will you be able to seek reimbursement, either through Travel or a Personal The area of interest here is the My Travel option. Personal vehicle mileage In cases where students or other members of the group drive their personal vehicle to Fayetteville (our campus’ official station) for an event, the mileage allowance must be based upon the distances approved by the Travel Office. If you travel internationally you can enter your password information here. Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … 5. › Url: https://travel.uark.edu/tcard/policy.php Go Now. Travel Services. Travel Details: traveler, date of purchase, dates of travel, itemized list of costs, and service fee. Congratulations! Travel Claim. Trip Total Spend Authorization Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Title: University of Arkansas Form for Lost/Unobtainable Travel Card Receipt Author: IT-Web Developement Created Date: 11/24/2003 8:52:20 AM, Travel Details: allowable travel days).